Product Overview

TNA is our flagship solution and is widely regarded as one of the most versatile, functional and value for money time and attendance systems on the market in the UK.

We have taken a fresh view on time and attendance with this product, having done a huge amount of market research within our own customer base and users of competitive time and attendance products. What we found was that many products available actually saved time in one area, but created work in another. They captured lots of data, but to get the data out in a usable format was extremely difficult!

Designed for our customers by our customers

Taking all this into consideration, the product had a ground up re-write 4 years ago incorporating all the feedback from its users since 1995 and everything we had learned over this time. We worked closely with our customers and programmers alike to produce a solution that truly serves the user and actually saves the maximum amount of time and money possible. The engine behind the system is extremely powerful and can deal with virtually any type of working pattern, shift or roster whilst having a user interface that is blissfully simple to work with.

Packed with time saving features

In addition to this we have automated every function of the system that is possible to do so! For example reports can be scheduled to print or be e-mailed to managers at certain times on specific days i.e. if you want to know how many employees you have on site and on what shift each morning and out of those, who was late and by how many minutes, it will be sat in your inbox waiting for you. Who needs first aid training next month etc. Clocking data is also collected automatically in real-time from the terminals, allowing you to see instantly who is on site in the event of a fire or other emergency.

More than just a pretty picture

We have also added some really great graphical interfaces so patterns of absence can be easily identified or frequency of lateness and other infringements you may want to see. Statistical analysis can also be produced from within the system for gross hours and costs per department or total absence sickness and anomalies over any given period.

The new graphical analysis screens allow you to do comparisons between your companies, branches and departments; making it easy to monitor trends such as the amount of overtime worked in each department, and how they compare for employee warnings and discrepancies such as lateness and leaving early.

Time and Attendance

Advanced Employee Management

The comprehensive employee management screens can be used to view a whole company or a single department or branch, the selected employees can then be ordered by first name, surname or employee number. The employee list also acts as a real-time status list, next to each employee record is either red or green arrow showing if the employee is in or out of the building. The employee screen provides access to an employees' time and attendance information, employee record, leave records and human resources information.

On screen viewing & editing of clockings & hours

The TNA software collects data from the clocking terminals in real-time, allowing managers instant access to employees clocking times as they arrive or leave work. If employees forget to clock in or out, the system will automatically alert the user of this in an errors list. A missing clocking can be manually inserted and a reason may be recorded. If a clocking is amended, the original is kept for reference. All manually edited data is clearly marked on screen and on reports. Similarly, daily and weekly hours can be added, changed or removed, again with a full audit log of who made the change and when.

Employee warnings and discrepancies

Lateness, missed breaks, leaving early, absence, are all automatically highlighted within TNA. In fact you can set the system up to flag up any types of anomalies that may be relevant to your business. These maybe things like minimum daily hours not reached or unexpected employee clockings, pretty much anything you can think of. This information can be viewed in detailed lists, or sometimes it may be more useful on a 12 month chart, so patterns of infringements can easily be seen. This data can be filtered on screen and has become invaluable when employee reviews are conducted.

Advanced graphical leave and absence planners

One of the most useful and widely used areas within the TNA software is the graphical leave planners. They allow you to see a 12 month rolling view for one employee and a department, branch or skill etc. for 1 month, ensuring you don’t have to many employees of a certain type away at the same time. You can create your own leave types and colours in addition to setting background rules for how employees get paid or holiday deducted when booking. For example if an employee works on a bank holiday they might get a different rate of pay to normal. Leave can be booked directly on to the calendars and number of paid holidays remaining is displayed. Pending and not approved leave
may also be recorded.

Human Resources

The TNA Human resource module now comes FREE with the time and attendance module. An extremely useful tool to help you stay in complete control over all aspects of your employees, all in one convenient database. It is largely user definable as every type of business has their own unique information they need to record, but it has some core areas pre set up.

Training Records

Keep track of your employees training history by booking them on to training courses. For each training course an employee attends you can record the result, date, location and expiry date along with a hyperlink to a electronic copy of the pass certificate or other documents. The graphical training planner allows you to see when training has been received or been booked in the future.

Equipment Issued

Tracking equipment can sometimes be a tricky process, who has got what? did we give it out in that condition? The TNA HR module can help you with this, you can create records for each piece for equipment your employees have. Each equipment record contains the condition of the equipment when it was issued and what condition it was returned in, the serial number, who issued the equipment and any notes you want to record.

Disciplinary

Keeping accurate records of any disciplinary records is of critical importance, in the TNA HR module you can create offense codes and actions codes to meet your requirements. Each employee discipline record contains the offense and actions taken, the date, witnesses, hyperlinks to any documents or letters and detailed notes allowing you to record as much information as you require.

Documents

The HR Module's documents feature is great for keeping track of the multitude of documents you need to keep for your employees. Driving licenses, passports, work permits whatever it may be you can simply hyperlink the document to the employee and keep track of any extra notes and even the expiry date.

Access Control

Secure Doors, Turnstiles or Barriers

The TNA Access Control module allows you to integrate perimeter access via gates and barriers and doors both internal and external seamlessly into the TNA Time and Attendance solution. Allowing you to manager both your organisations security and your employees time and attendance in one piece of software.

Time Zones and Access Rights

The comprehensive access control module allows you to create a different set of rules based on the employee. You can use Time Zones to control what time an employee or visitor can access certain doors. Seniority Restrictions allow you to control which doors an employee has access to, you can keep selected areas only accessible by managers for security reasons.

Biometric or Proximity Cards

Employees can access your building by using robust non-contact proximity cards that can double up as photo id cards, or proximity key fobs that can be attached to an employee house or car keys. To ensure your building is secure anti pass-back rules can be put in place to ensure an employee doesn't pass his card back to another employee.

For the highest security our biometric hand readers ensure that only the enrolled employee can gain access through a door or turnstile. The employee simply enters a PIN number and then places their hand in the reader, the employees hand is verified in less than one second. No more cards to lose, no more excuses.

Web Access

Personal Information Portal

The TNA Web Module can be used to allow each employee to have read-only access to their individual time and attendance information. Each employee can view their own clocking in times, hours, overtime or flexi-time balances, any warnings from being late or leaving early and any errors caused by not clocking out. The employee can email a report from the web module straight to their inbox if they need a hard copy.

Leave Requests

Each employee can request their own holidays and leave from the web module, they simply view their holiday planner and request a new period of leave. An email then automatically sent to the employees supervisor to be approved. The supervisor has the option to approve or decline the leave request and can add their own comments to the leave booking. Once the supervisor has approved the leave an email is sent back to the employee informing them that their leave has been approved.

Clock In Through The Web

The web module also can be used to allow employees to clock in and out from their PC when they start and finish work. This can be great for home based employees, employees who spend their time traveling such as sales representatives and engineers or even employees in a call center environment.

Timesheets And Report For Managers

The Web Module is not only a powerful personal information tool but is ideally suited for managers who need to view their employees time and attendance data from wherever they may be. Administrators are able to view any of their employees time and attendance and leave information and produce timesheet and payroll reports that are emailed directly to their inbox.

Reporting

Text Reports

The TNA software contains a suite of over one hundred reports allowing you to extract the exact data you require. These reports fit into a number of categories; 'Employee' reports allow you to view information relating to an employee and their information such as start date and address, 'Hours' reports focus on employees' clockings, hours and overtime, 'Warnings' reports give you all the information about employees coming in late, going home early or not turning up at all and 'Leave' reports cover anything to do with employees leave.

Automatic Scheduled Reporting

Do you want a report on your desk at 9:00 on a Monday morning giving you all your employees timesheets for last week, what about knowing at 8:30 each morning who has not turned up for work or who has phoned in sick? With TNA you can do just this, you can configure any number of text based reports to be automatically produced and emailed directly to your inbox each day, each week or as often as you need them.

Send To - Instant Reports

The TNA software features a quick and easy way to produce a report from what you have on-screen. If you have got exactly what you want on-screen why go into another screen to simply produce a report of that information, simply click on the Send To button found on all the TNA screens to quickly produce a report. You can send the information to a printer or save the file as a pdf, Word, Excel or html or email it straight to your inbox.

Analysis

TNA's powerful analysis screens have been designed to allow you to monitor trends within the organisation, you can compare individual employees or departments, branches or cost centers against each other. Why is one department working more overtime than another, why does one branch have more employee lateness than another. The analysis screen will let you do just that, quickly and easily on screen.

Hardware Options

Biometric Hand Readers

Stops employees clocking in and out for each other, saving you on average 2 - 5% on payroll costs - no more paying for time employees are not present.

Ultra robust biometric hand scanning technology ideal for tough environments; meaning that dirt, dust or grease on the hand will not cause misreads.

TCP/IP Network connection allows clocking data to be transferred in real-time to the TNA software even from remote sites.

Other connection options include Modem, GSM Modem and USB Memory Stick.

Proximity Card / Fob Terminals

Ultra robust clocking system with non-contact proximity cards - no more misreads.

Employees clock in and out by simply holding their proximity card or fob in front of the clocking terminal. Being non-contact, these have proven to be easier to use and much more reliable than swipe cards.

TCP/IP Network connection allows clocking data to be transferred in real-time to the TNA software even from remote sites.

Other connection options include Modem, GSM Modem and USB Memory Stick.

PC Time Clock

Turn one of your PC's into a clocking terminal. Great for sites with lower employee numbers where your employees all enter past a PC in reception or in an employee entrance.

Employees clock in and out by simply keying in their PIN number and pressing enter. The clocking data is transmitted in real-time to the TNA software through your network, even from remote sites.

 

Testimonials

Don't just take how word for it, these are some testimonials from a small cross section from our thousands of satisfied customers.

Make An Enquiry

If you want to find out more about our TNA solutions you can call our sales team on
0845 009 6996 or alternatively just complete the form opposite and we will call you back.

On-site Demonstration

If you think that the TNA solution is for you please contact us to discuss your requirements in more detail and arrange an on-site demonstration so we can show you how the TNA software can help your business.

During the demonstration we will go through your individual requirements and working practices, allowing us to create you a personalised quotation for exactly what you need.