About Clocking Systems

At Clocking Systems, we’ve been providing cutting edge time and attendance solutions and clocking in machines for over 45 years. As a family-owned business, we combine personal service with industry expertise, offering a wide range of products to meet the needs of businesses of all sizes. Our mission is simple: to help you save time, improve efficiency, and enhance security within your workplace.

Who We Are

Clocking Systems Ltd has evolved from a partnership established over 45 years ago, it is a family run business supplying clocking in machines and time and attendance systems to over 50,000 UK businesses. Over this time, we have developed our own unique range of products, in addition to representing market leading manufacturers from across the world, exclusively selling their products under license. This offers our customers the widest and latest range to choose from on the market. We have two main divisions to the business, mail order supplying clocking in machines and DIY fit proximity card and biometric, face recognition and fingerprint systems, next day to anywhere in the UK.

Our solutions employees visit a customers’ site, consult, demonstrate, specify and provide a fully tailored, installed system, with on-site training and after sales support. We are able to cater for virtually any business requirement, from extremely complex working patterns, overtime and pay rules to flexitime, annualised hours, custom reporting and complex holiday calculations. We also have API's and offer third party software integration to payroll providers, HR software, leave management and access control solutions.

Our Vision

Although we are now one of the largest independent suppliers of clocking systems and time and attendance solutions in the UK, we are constantly looking for ways to help save our customers even more time and money, whilst increasing security and efficiency within their business. We are fast becoming a complete supplier of all types of products to monitor your workforce. Our mission is to be the only company you will ever need or want to use for work force management products and increase our customer retention rate from 93% to nearer 100% - We believe it can be done with ever more dynamic and innovative products and striving for excellence in customer service.

Nationwide Installation, Service & Help Desk

Our business was founded on service and support and this is a part of the business that we feel very strongly about. It is what allows us to keep such a high customer retention rate.

We have our own in-house support and service department, over 50% of our employees work in this area. We train our employees extensively on all of our product range and rotate our on-site engineers onto the help desk every few weeks. We repair and service every product ourselves and are not reliant on sending products back to the manufacturer keeping turn around for mail order products the same day. For products with on-site service agreements, we are usually on site the same business day as we have engineers located throughout the UK.

If the product cannot be repaired there and then, a service replacement is installed so that you have minimal down time. Our customer support department also use remote support login software such as Team Viewer to quickly and easily resolve queries.

Our Customers

Due to the broadness of our product range, we are able to accommodate virtually any size and type of businesses requirements, from small independent companies with only 2 employees to well known industry giants like WH Smith with multiple sites and thousands of employees, to DPD, ScS, Starbucks, Specsavers, O2, ROK, GSK, Adecco, Rolls Royce to Local councils and NHS sites.

Each of our customers' requirements are unique and each are treated as such, we take extra care in listening to their specific requirements and carefully selecting or producing the right product for their needs. Over the last 45 years we have learned that one happy customer leads to another and referrals now make up a significant part of our new sales.

Exceptional Customer Support

We are proud of our "Excellent" Trustpilot customer service rating. From the initial setup to ongoing technical support, our team is committed to providing you with a seamless and exceptional experience.

Products

The product range we offer caters for all sizes and sectors of business, whether you are in manufacturing, a hotel, care home, restaurant, construction, a hospital or even a retail shop, we are sure to have the perfect solution for you. Our core range of time and attendance products is truly one of the widest available in the UK, whether you require a more traditional, card operated clocking in machine or a low cost DIY fit swipe card or fingerprint system linked to software. You may on the other hand need a fully installed, set up and commissioned solution across multiple sites, with multiple users, HR, access control, job costing, linked to your payroll software, all with first class on-site training. Sometimes requirements may not be catered for with an on off the shelf solution, this is where our bespoke projects department really comes into its own, working with you to create the perfect tailored solution on time, and under budget!

Biometric Terminals - Face, Fingerprint, Palm & Hand
Biometric clocking terminals have become some of our best selling products. These scan unique characteristics of an employees’ body, usually their Face, Fingerprint, Palm Hand, ensuring positive identification of the person when gaining entry to the site or when clocking in. This technology is no longer just for larger businesses, we have some fantastic low cost, ultra reliable solutions for smaller organisations too.
GDPR & Our clocking devices
Our clocking terminals that link to software can be used to store personal employee data, so it must be factored into your GDPR compliance policies and procedures. Our own view is that the information stored in the clocking devices will be very low-risk. As you will probably be aware, biometric data is not treated the same when it comes to GDPR. What is re-assuring for our clients is that our clocking terminals convert Biometric data into a mathematical algorithm, in other words they do not store the actual picture of an employees face, fingerprint or palm on the device (although picture capture can be enabled on facial recognition terminals if required).

Clocking Systems CS-30

Sale
Clocking Systems CS-30

Our most cost effective, best selling and robust clocking in machine - 3 Year warranty

Regular price £95.00
Translation missing: en.products.product.price.vat_price £114.00 (inc. VAT)

Sale price £95.00 Regular price ~~£150.00~~ £114.00 (inc. VAT)
Unit price per

The most robust basic clocking in machines available.

2 colour printing, RED PRINT to highlight lateness.

Up to 6 clockings per day per employee.

Fully automatic in and out clocking.

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Sale
TotalTime RFID Proximity Card or Keyfob Clocking Machine with Software

Sale
TotalTime RFID Proximity Card or Keyfob Clocking Machine with Software

Regular price From £245.00
Translation missing: en.products.product.price.vat_price £294.00 (inc. VAT)

Sale price From £245.00 Regular price ~~£425.00~~ £294.00 (inc. VAT)
Unit price per

Complete clocking in system to control employees' hours and reduce lateness.

Employees clock in and out by simply holding their proximity card or keyfob in front of the clocking machine.

RFID proximity card, key fob or PIN number clocking.

Comprehensive software calculates employees' hours and overtime according to your working patterns saving you time and money.

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Sale
BioTime Facial Recognition Clocking Machine with Software

Sale
BioTime Facial Recognition Clocking Machine with Software

Regular price From £295.00
Translation missing: en.products.product.price.vat_price £354.00 (inc. VAT)

Sale price From £295.00 Regular price ~~£525.00~~ £354.00 (inc. VAT)
Unit price per

Complete biometric facial recognition clocking in system to control employees working hours and reduce lateness.

Eliminates attendance fraud, saving you on average 2 - 5% on payroll costs - no more paying for time employees are not present.

Hygienic, non-contact facial recognition system recognises employees in less than a second - Simply look and go.

Unique, switchable 'tap-to-wake' feature - ideal for high traffic areas (description below).

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Sale